MODS

Accruals, Berth Reservations, ERS, Financial Planning, Port Call, Prefunding

ACCRUALS – Streamline your accruals for the most accurate reporting.

Accurate accruals are crucial to your bottom line. Brenock’s Accrual module lets you consolidate the information necessary for creating accurate accruals. Our software takes the data from other IMS modules and generates your accruals streamlining the complexities, all at the touch of a button.

ACCRUALS
Accruals are generated using the latest information from Budgets, Forecasts, Invoices and Call Reports. Any exceptions can be handled with integrated Overrides.
ANALYSIS AND PLANNING
You don’t need to wait for month-end to start the accrual process. Generate a point-in-time accrual on any day of the month.
ACCOUNT PAYABLE INTEGRATIONS
Finalized accruals are sent automatically to your A/P system.
Accruals is one of the specialized software modules that make up the full Brenock IMS suite. Whether used separately or with other mods, you get an integrated suite that helps manage, save time, cut expenses and improve the customer experience for the largest fleets at sea.

BERTH RESERVATIONS – The industry standard in advance bookings.

With all the moving parts of your advanced planning, you want to make sure your Berths are secured throughout your travel regions. No Berths, no Calls. A slight kink in the operation can have significant and costly repercussions. With Brenock Berth Reservation software, you can be sure everything happens according to plan from arrivals and departures through all aspects of your companies forecasting.

BOOKING ASSURED
Access both your internal and Brenock’s database of worldwide ports and berths for every destination from the most popular to the less visited throughout the world. Organize, reserve and access every reservation for every ship and brand in your fleet.
PLANNING SIMPLIFIED
Check available dates, reserve years in advance, and verify that specifications to be sure the facility can handle the needs of your ship, crew and passangers.

REAL TIME VENDOR UPDATES

Since the vendors at each port are regularly updating and verifying your berth requests, you can be assured that you get a quick reservation that meets all necessary specifications.
DASHBOARD
Full reporting dashboard allows for quick access to key data.

ERS – Manage adhoc vendor requests and identify cost savings.

Brenock’s Electronic Requisition System (ERS) helps manage all of your adhoc vendor requests. In doing so, you’ll be able to identify, monitor and assess potential contracted rates between vendors and shipboard/shoreside customers. This enables you to request quotes and then negotiate everything from transporting a guest’s lost luggage to restocking detergent at the next Port Call.

CUSTOM QUOTING
ERS (Electronic Requisition System) allows for a wide-range of requests for each vendor and need. From item quantity to currency, you create the requisition fields and formatting you require by vendor.
NEGOTIATION
Not happy with the price your vendor supplied? ERS is not merely an ‘order processing’ package, but a way to ensure you are getting the best price from suppliers. Simply resubmit your order to the same vendor requesting a better offer, or send to multiple suppliers from the database and choose the right price, terms and service.
DASHBOARD
From a single screen, you can view all of your Pending or Fulfilled Requisitions by Date, Subject, Ship, Requestor, Amount and Status. Create a new request by Port, Date and Billable Account. Order detail pages include ample areas for Comments, History and Attachments.
ANALYSIS AND PLANNING
With dozens of quotes per ship per day, hundreds or thousands per year… you’ll have a wealth of data points for analysis to better manage your fleet, costs, and critically, the customer experience.
IMS iPad1

FINANCIAL PLANNING – Organize tariffs, taxes and port/country specific rules for accurate planning.

Budgets and Forecasts are crucial to your overall profitability. Brenock lets you integrate the information necessary for creating accurate assessments. Our Financial Planning software streamlines the complexities of Contracts, Rates, and Rules. Simply add your data, and let our Automated Forecasting module run the numbers, all at the touch of a button.

TARIFFS AND TAXES

All Port Calls have a myriad of tariffs and taxes that can change frequently in costs and in requirements. Each must be accounted for in proper planning and then tracked for historical reporting. Brenock Financial Planning organizes and lets you manage it all.

PORT EXPENSES

Calls come with an equally complex set of fees and port expenses. Yes, we handle that too.

RULES MANAGEMENT

A simple and easy to use interface to handle the most complex rules for itineraries, ports, countries and ship particulars.

DASHBOARD

Fully integrated into IMS, all of these costs are at your fingertips and searchable by Port, Call, Ship, Date, etc… with space for notes and attachments as required.

REQUEST FOR QUOTES

Generate RFQ’s for any of your Contract Rates. Manage responses, and choose your best vendor by price and deliverables.

PORT CALL – Real-Time Ship and Vendor Reporting at Port.

With all the moving parts of the ship added to the ac ons at the Pier, a slight kink in the opera on can have signi cant and costly repercussions. With Port Call Repor ng, you can be sure everything happens according to plan as vendors log when the ship arrives at the Pilot Sta on, at the Pier, and con nuing on through all the steps of the Call arrival and departure.

LETS VENDORS LOG CRITICAL OPERATIONS

Track timing and exceptions: Ship arrives at Pilot Station. Ship arrives at Pier First Gangway set. First Luggage departs. First Passenger leaves. Number of Agents working. Stevedores on hand…

REAL TIME MANAGEMENT REPORTING

Your Port Operations team can know in real-time what’s happening on the ground, as it happens. Managers review the ‘live’ reports to monitor progress and determine if they need to act.

HISTORICAL RECORDS

Was it a blocked door or a faulty contractor? Port Call Reporting is your window on the present and the past to resolve conflicts that can arise from disputes or departmental requests.

BENCHMARKS

All parameters can be setup using specific baselines for each port, as some are quicker than others.

VENDOR RATING SYSTEM

As Captains themselves are scored on their timely departures, the Crew can now rate the vendors.

ANALYSIS AND PLANNING

With dozens of questions per report per day, hundreds of calls per year… you’ll have a wealth of data points for analysis to better manage your fleet, costs, and critically, the customer experience.

PREFUNDING – Eliminate the guesswork and unnecessary prefunds.

Time is money, but money is money too – and parking millions of dollars without reason is a drain on resources and profits. Brenock lets you integrate the information necessary for creating accurate PreFund assessments. Our Prefund Generation software streamlines the complexities of knowing what funds are needed where and when.

PREFUNDING

Vendors require advances for a myriad of reasons. Brenock’s Prefund Generation let’s you know the numbers and prefund accurately so you can eventually reduce or eliminate prefunding altogether with exacting vendor payments.

AUTOMATION

Calls have a complex set of fees and port expenses that must be accounted for in prefunding. Advances can be configured by vendor, port, and expense as a percentage of budget/forecast or flat rate.

ACCOUNTS PAYABLE INTEGRATION

Prefunds route through your standard workflow and are deducted when the invoice is submitted by the vendor.

ANALYSIS AND PLANNING

Once you start paying your vendors in a more timely manner, you’ll be able to analyze prefund patterns and reduce future capital costs.